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Student Participation in Virtual Meetings Notice 9.16.20

This year, as our students and staff participate in virtual meetings that are taking place as part of our learning environment through platforms such as Microsoft Teams, we have adapted to support this practice while prioritizing privacy and behavior expectations. We ask that all Geneva 304 families take a moment to review this notification regarding student participation in virtual meetings for the 2020-21 school year.

As part of the Back Together 304 plan, school staff will provide various virtual learning opportunities to students. These virtual opportunities will be provided through third-party virtual platforms such as Microsoft Teams and may include individual, small-group or whole group instruction, education or related service sessions via videoconferencing, livestreaming and/or recorded instruction or education sessions.

Student Privacy and Confidentiality Issues Related to Livestreaming or Recorded Lessons
District staff may also utilize livestream in-person and remote classes and provide student access to recordings of in-person or remote instruction or education sessions. These livestream sessions and recording of livestream sessions will include students’ questions, responses to teacher questions, and contributions to classroom discussions. These recordings are not student records under federal or state law and will not be maintained by the District on behalf of any students. The videos will only be available for a set period of time established by school staff. Students participating in livestream lessons or watching recorded lessons should be located in a quiet, school-work designated space and/or using headphones to promote privacy and confidentiality. Student devices should be non-public facing. Students and parents must maintain information learned about other students who may be participating in a discussion or educational activity in a confidential manner in the same manner a student is expected while attending in-person instruction. To promote privacy related to each individual student’s offsite learning environment, students participating in livestream or virtual learning instruction and education sessions will be provided access to a District 304 virtual background and instructions as to its use.

Student Behavior Expectations while Participating in Virtual Instruction  
Students participating in virtual instruction or education sessions are subject to the District’s behavior code and consequences for violations of the behavior code. School staff will establish class norms and expectations related to appropriate behaviors and expectations for students participating in virtual instruction or education sessions. These expectations will apply to whole-group, small-group and individual instruction or virtual sessions. School staff will periodically access small-group virtual instruction or education sessions to monitor behavior and instructional expectations and provide guidance or directions to the students, but may not be present for an entire small-group session. Students are encouraged to report violations of the District behavior code or expectations and rules observed during virtual instruction or education sessions to a staff member.  

Parent/Guardian and Student Recording or Publishing of Virtual Instruction or Education Sessions is Prohibited
Parent, guardian or student recording, posting, publicizing or distributing any live or pre-recorded instruction or education sessions on any social media platforms or otherwise is strictly prohibited.?If the District learns that an instruction or education session has been recorded, posted, publicized or distributed, the District will take steps to recover and/or remove the improperly recorded, posted or publicized instruction or education material and pursue all civil and criminal actions available against any parent, guardian or student who violates this expectation.

Privacy Issues Related to Provision of Virtual Instruction Via Third-Party Platforms
Please be aware that the use of third-party virtual platforms creates potential privacy risks, such as risks related to encryption reliability, unauthorized access, data breaches and/or student access to non-school sponsored content. In addition, the virtual platform may use, maintain and/or disclose information gathered in connection with virtual instruction or education sessions for its own purposes, including purposes related to product development and/or marketing. While these privacy risks to exist, our staff will take reasonable measures to ensure security of information exchanged while instructing students through these virtual platforms.  

We appreciate your continued partnership and flexibility during these exceptional circumstances.

— Geneva Community Unit School District 304
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