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STUDENT HANDBOOK: GENERAL INFORMATION - PART 1

227 N. Fourth Street
Geneva, IL 60134
Phone: 630-463-3000
School Fees

Refunding of School Fees 
No school fees will be refunded unless specifically requested by parents or guardians with the following exceptions: 
 
  • AP testing fees for tests not taken
  • Sports fees for non-participation 
  • No refunds will be issued for accounts with a balance of less than $5. 
 
Fee Refund Procedure: 
For students who leave the District during the school year fees*† shall be refunded according to the following schedule (those dropping out or being expelled no refund will occur):  
 
Fees Refunded 

Date Enrollment Ends 
Registration  
Activity  
Technology  
Course 
(High School & Middle Schools) 
Graduation  
(High School only) 
Thru September 30th 
100% 
100% 
100% 
100% 
100% 
Oct 1 – Nov 30 
50% 
50% 
No refund 
Semester 1 only – no refund 
Full Year – no refund 
Semester 2 only – 100% 
100%** 
Feb 1 – end of year 
No refund 
No refund 
No refund 
No refund 
No refund 
 
*All schools reserve the right to handle refunds on a case-by-case basis.  
 
For accounts with a credit balance at the conclusion of a school year, the balance will be credited to next year’s beginning balance. For any unpaid student balance, PushCoin automatically applies fee payments to the oldest debt first. Any prior year unpaid fees must be paid off before applying to the current year fees. 
 
The PushCoin system processes District payments including student fee payments, food service, school store, field trips and webstore purchases. Refunds for payment or purchases will be made to your student's PushCoin Wallet. Balances in a student's wallet can be used to pay for food service, school store, field trip(s) and webstore purchases. Money in a student wallet can be transferred to “fees” pay for any incurred fees, the parent just needs to transfer the money to the proper account (or request assistance from the school’s front office).  
Contributions to a student's PushCoin wallet should be made in amounts that can be reasonably expended by the student each school year. No automatic refunds will occur. 
 
Refunds from a student wallet will only be processed when there is a qualifying event: graduation or transfer out of the District. Parent/Guardian of students transferring out of the District must complete a refund request to receive a refund.  

Fee Waiver  
In order that no student is denied education services or academic credit due to the inability of parents/guardians to pay student fees and fines, fees are waived for students who meet the eligibility criteria for a waiver as described in Geneva CUSD 304’s Board Policy 4:140: Waiver of Student Fees. 
 
During registration, fees for all students will be billed to their PushCoin account for the full amount. If you feel you may qualify, a Fee Waiver Application must be completed on a household basis. Geneva CUSD 304 asks that parents/guardians complete the paper application and supply the required documentation requested in the application. All applications and documentation can be dropped off at your student's school or sent to: 
Geneva CUSD 304 
Attn: Business Office 
227 N Fourth St 
Geneva, IL 30134 
 
Fees will be waived 100% for students with an approved Application for Fee Waiver on file prior to the final day of the first semester. 
 
If a family experiences a change in household or income status, they may apply or re-apply for a fee waiver at any time throughout the year. 

A family that is paid in full but qualifies for a fee waiver after the start of the second semester, under the above circumstance, will receive a refund of 50% of the fee waiver eligible fees paid to date upon request. 

Eligibility in one year does not guarantee future fee waiver eligibility; therefore, the Application for Fee Waiver must be completed annually following the publication of qualification guidelines from ISBE for the applicable school year. 

Eligibility is effective the date the application is received by the Business Office. Any fees accumulated from past school years are still owed. If you need further information concerning waiver of school fees, please contact the Business Office at 630-463-3030. An Application for Fee Waiver needs to be completed IN ADDITION TO the Free Lunch Application. 

Visitors 
All Visitors must report to the school building’s main office. 

Geneva Schools are educational environments, and it is important that students come to learn.  As a result, student visitors are not permitted to attend classes, lunch, or school parties. All visitors between the hours of 8:00 and 3:30 are required to bring their driver’s license or state ID and will be processed through the Raptor visitor management system in the main office. Security cameras are used to monitor school entrances and grounds.  

Safety, Emergencies, and School Closings 
Safety is an especially important part of a child’s education. All State-mandated safety drills will be conducted regularly. Drills include the following:  Severe Weather, earthquake, fire, law enforcement, bus evacuation. 
 

Student Supplemental Insurance

Geneva School District is a member of the Collective Liability Insurance Cooperative (CLIC), an insurance cooperative of 165 school districts in northern Illinois. CLIC was formed to save school districts money in the insurance marketplace. As a member of this insurance cooperative, student accident insurance is provided to all District 304 students. The plan provides medical coverage for all accidents occurring during school-sponsored and supervised activities, including all sports. This supplemental plan pays the reasonable and customary charges not paid by other insurance for any covered accidental bodily injury. In the event there is no other family medical insurance, this plan would provide the primary insurance for the covered accident. There is no deductible, and the lifetime maximum benefit is $5,000,000. In an accident, claim forms can be obtained from the school office. It is the parent's responsibility to request the form and complete the process. 

 

Transfers/Address Changes

If you are moving out of the Geneva School District, please notify your school secretary of the date of your departure and your new address. It is important that your child’s records are sent to the next school. Your new school will formally request records when you enroll. 

If your address is changing within the Geneva Community School District, it will be necessary for you to log into home access center HAC and upload the necessary documentation. It is important to have current information in case emergencies arise and parents need to be contacted. Please call your school secretary for a change to the phone number or emergency contact.  
By law, students can finish the school year in the school where they attended the first day of school even if the family should move out of the school’s attendance boundaries. Parents are responsible for transportation. 

If a students’ change of residence is due to military service obligation of the student’s legal custodian. The student's residence is deemed to be unchanged for the duration of the custodian’s military service obligation with written request. The district, however, is not responsible for the students’ transportation to or from school. 

If, at the time of enrollment, a dependent child of military personnel is housed in temporary housing located outside of the District but will be living within the district within six months after the time of initial enrollment, the child is allowed to enroll, subject to the requirements of State law, must not be charged tuition. 

Notice of Asbestos-Containing Materials

Through the 1970s, asbestos was used in many building materials until its use was discontinued from many applications. Governmental guidelines were established in the 1980’s that require public building owners to periodically inspect and, if necessary, remove asbestos that could pose a potential risk. Properly maintained, asbestos-containing building materials do not pose a health threat. When asbestos must be removed in any District 304 building, it is done by professionals licensed by the Illinois Department of Public Health and disposed of in accordance with federal regulations. District 304 complies with the governmental guidelines. For all buildings erected before 1990, an asbestos management plan and inspection report is available for public review in the school. Also, a complete set of the District’s records is maintained in the Director of Facility Operations’ office. Should you have any questions or wish to review these records, please contact the Director of Facility Operations at (630) 463-3020. 
 
Use of Pesticides and Herbicides 
Geneva School District participates in the Integrated Pest Control Management Program for each school facility. This program uses a variety of non-chemical pest control methods and limited use of pesticide, when needed, to reduce pest infestations and minimize children’s exposure to pesticides. Also, the School District does use herbicides to treat the lawn for crabgrass and dandelions. If you need to be notified by District 304 prior to the use of a pesticide, herbicide, insecticide, or rodenticide, please call the office of the Director of Facility Operations at (630) 463-3020. The Director of Facility Operations working with the Technology department will maintain a registry of parents and employees who want prior notification. In addition, the District will post notice of pesticide and herbicide application(s) four business days prior to the action on the “Home” and “Facility” web pages located on Geneva 304’s website. (www.geneva304.org) 
 

304 Connects

Parents and/or guardians of Geneva School District students are automatically subscribed to the school district’s email distribution list — 304Connects— using the email address on file in Home Access Center. Throughout the year, school district officials email families notices including the weekly District Digest email (sent Fridays at 1 PM), plus information about registration, annual verification, public forum invitations, and emergency closing information 
Lost and Found 
Each year the “Lost and Found” box becomes filled with articles of clothing, many of which are never claimed. Please label items such as mittens, boots, hats, and gym shoes. Unclaimed items left at the end of each semester are donated to charity. 
 
Title I Schools 
Harrison Street School Elementary receives Title I services and funding due to their TA status. 

Every Student Succeeds Act (ESSA) Notice
Qualification of Teachers and Paraprofessionals 
Any public school district that receives Title I funds must notify the parents of each student attending a Title I school that the parents may request, and the district will provide upon such request, information about the professional qualifications of the   students’ classroom teachers, including, at a minimum, the following: 
  1. Whether the teacher has met State qualification and licensing criteria for the grade levels and subject areas in which the teacher provides instruction. 
  1. Whether the teacher is teaching under emergency or other provisional status through which State qualification or licensing criteria have been waived. 
  1. The baccalaureate degree major of the teacher and any other graduate certification or degree held by the teacher, and the field of discipline of the certification or degree. 
  1. Whether the child is provided services by paraprofessionals and, if so, their qualifications.